Privacy Policy for World Childless Week
1. Introduction
At World Childless Week (“we,” “us,” or “our”), we are strongly committed to safeguarding the privacy and personal data of visitors, supporters, and users of our website, accessible at worldchildlessweek.com (“Website”). We recognize and respect your rights to privacy and data protection and are fully committed to ensuring compliance with global data privacy regulations, including but not limited to the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA).
This Privacy Policy outlines how we collect, use, store, share, and protect your information. By using the Website, you acknowledge your understanding of this policy and, where applicable, provide consent to the practices described herein.
2. Scope of Policy and Our Role as Data Controller
This Privacy Policy applies to all personal data collected through the Website and associated services. For the purposes of the GDPR and other applicable data protection laws, World Childless Week is the data controller responsible for your personal data.
If you have questions or requests relating to data protection, you may contact us at [email protected].
3. Categories of Data Processed
We may collect and process the following categories of personal data:
3.1 Usage Data
We collect information automatically when you access the Website, including:
– Your browser type and version
– Device identifiers (IP address, mobile ID)
– Pages visited and time spent on specific pages
– Date and time of access
– Operating system
– Geolocation data derived from IP
3.2 Account Data
If you register an account, sign up for a newsletter, or participate in activities associated with World Childless Week, we may process:
– Full name
– Email address
– Physical or mailing address
– Contact number
3.3 Profile Data
This includes information you voluntarily provide to us, including:
– Areas of interest or engagement
– Survey responses
– Event registration or participation records
– Purchase history and donation preferences
3.4 Communication Data
When you communicate with us, we may process:
– The content of your messages (emails, contact forms)
– Communication preferences
– Records of email correspondence and support interactions
3.5 Technical Data
For the proper operation of the Website, we collect:
– Internet connectivity information
– Browser plug-in versions
– Screen resolution
– Operating system configuration
– Time zone settings
3.6 Transaction Data
If you make donations or payments via the Website, we may collect:
– Transaction amounts
– Payment method (e.g., last four digits of card)
– Delivery address (if applicable)
– Billing information (processed securely via third-party vendors)
3.7 Preference Data
This includes information about how you interact with our communications, such as:
– Subscription choices
– Receipt and open rates of communications
– Consent for marketing and content personalization
– Selected topics of interest
4. Legal Bases for Processing
We rely on the following lawful bases for processing your personal data:
– Consent: When you voluntarily provide consent, such as signing up for a newsletter or agreeing to cookie use.
– Contractual necessity: To fulfill a contract with you, such as processing a donation or enabling registration for an event.
– Legal obligation: When required to meet statutory legal requirements.
– Legitimate interests: Where processing is necessary for our legitimate interests and not overridden by your rights and freedoms, including Website optimization, community engagement, and ensuring digital security.
5. Your Rights
Under applicable data protection laws, including GDPR and CCPA, you are entitled to exercise various rights regarding your personal data:
– Right of Access: You may request confirmation whether we process your data and receive a copy.
– Right to Rectification: You can request correction of inaccurate or incomplete personal data.
– Right to Erasure: You may request that your data be deleted, subject to exceptions.
– Right to Restriction: You can request temporary suspension of processing under certain circumstances.
– Right to Data Portability: You may request your data in a structured, commonly used, machine-readable format.
– Right to Object: You may object to processing carried out on the basis of legitimate interests, or to direct marketing.
– Right Not to Be Subject to Automated Decision-Making: We do not use personal data for automated profiling or decisions that produce legal effects.
To exercise any of the above rights, please contact us at [email protected].
6. Security Measures
We implement a range of appropriate technical and organizational safeguards to ensure the confidentiality, integrity, and availability of your personal data. These include, but are not limited to:
– Data encryption during transmission (SSL/TLS)
– Access control protocols with role-based permissions
– Secure authentication mechanisms
– Regular security audits and systems monitoring
– Data backup and recovery capabilities
– Staff training on data privacy best practices
7. International Data Transfers
World Childless Week may process and store your data in servers located outside your country of residence. Where such transfers occur, we comply with applicable safeguards, including:
– Standard Contractual Clauses approved by the European Commission
– Verification of adequacy decisions for third countries
– Continued monitoring and contractual enforcement mechanisms with service providers
8. Data Retention
We retain personal data only as long as necessary for the purposes for which it was collected, or as required by law:
– Account and Contact Data: Retained while active user relationship exists, and for up to 2 years thereafter
– Communication Data: Retained up to 3 years after the last contact, or longer as needed for archival and legal purposes
– Transaction Data: Retained for 7 years in compliance with accounting obligations
– Preference Data: Retained until consent is withdrawn or data is no longer relevant
9. Cookie Policy
Our Website uses cookies to enhance user experience and support functionality. Cookies fall into the following categories:
– Essential Cookies: Required for the functioning of the Website (e.g., form authentication, load balancing)
– Functional Cookies: Enable enhanced features (e.g., language preferences)
– Analytical Cookies: Allow us to understand Website usage, user behavior, and engagement patterns
– Performance Cookies: Help improve the speed, responsiveness, and robustness of the Website
10. Cookie Management and Compliance
When you visit worldchildlessweek.com, you are offered clear choices regarding non-essential cookies. You may manage cookie preferences at any time using our cookie consent tool. In accordance with GDPR and CCPA, we maintain transparency about cookie purposes, storage duration, and third-party involvement.
Browser settings also allow you to manually disable cookies; however, doing so may impair full functionality.
11. Special Protections for Children
We do not knowingly collect, process, or solicit information from individuals under the age of 13. We take special care to comply with the Children’s Online Privacy Protection Act (COPPA) and relevant safeguards under GDPR. If you believe a child under 13 has provided personal data via the Website, please contact [email protected] so that we can take appropriate measures.
12. Policy Updates
This Privacy Policy may be updated to reflect legal, technical, or operational changes. We will provide notice of material changes via prominent Website notices and, where appropriate, direct communication.
You are advised to review this policy periodically to remain informed of how your personal data is protected.
13. Contact Us
If you have comments, questions, or concerns regarding this Privacy Policy or how your personal information is handled, you are encouraged to contact us at:
Email: [email protected]
Website: worldchildlessweek.com
We are dedicated to handling your request promptly and in accordance with applicable data protection laws.
We are committed to full legal compliance and respectful treatment of your personal data. Please contact [email protected] with any privacy concerns or rights requests.