PRIVACY POLICY
1. Introduction
At World Childless Week, accessible at worldchildlessweek.com, we are committed to safeguarding the privacy and protecting the personal data of our users, partners, and visitors. We recognize the importance of maintaining the confidentiality, integrity, and availability of personal information and adhere to the highest standards of data protection in compliance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”), the California Consumer Privacy Act (“CCPA”), and other applicable data privacy laws and regulations.
This Privacy Policy outlines the types of personal data we collect, how we process it, your rights regarding your personal data, and the measures we take to ensure its protection.
2. Scope of This Policy and Role of Data Controller
This Privacy Policy applies to all individuals who access or use our website at worldchildlessweek.com or contact us through our communication channels. World Childless Week operates as the “Data Controller” under GDPR and similar designations under other applicable privacy laws concerning your personal data.
If you have questions or concerns about the contents of this policy or the way we handle your data, you may contact us at [email protected].
3. Categories of Personal Data We Process
We may collect and process the following categories of personal information:
a. Usage Data
We collect information regarding your interaction with worldchildlessweek.com, including but not limited to browser type, IP address, pages visited, session duration, referring URLs, and timestamps. This data enables us to understand usage patterns and optimize user experience.
b. Account Data
If you create an account or provide information for subscriptions, event registration, or other services, we may collect your name, postal address, email address, telephone number, and any other information necessary for account management.
c. Profile Data
This includes information about your preferences, interests, purchases (if applicable), past event participation, and your behavior within the website, where such behavior is tracked with your consent.
d. Communication Data
We may process personal data contained in or relating to any communication you send to us, such as support inquiries, contact form submissions, or email correspondences. This includes the content of the communication and associated metadata.
e. Technical Data
This includes device type, operating system, hardware specifications, browser settings, network provider data, other system configuration information, and unique device identifiers.
f. Transaction Data
Where applicable, we may process information relating to transactions, including payment information, billing and shipping addresses, transaction history, and other data necessary for event registration or product delivery.
g. Preference Data
This data includes your marketing preferences, consent to receive communications, survey responses, feedback, and information you provide about your interests.
4. Legal Bases for Processing Personal Data
We process your personal data in accordance with one or more of the following lawful bases:
– Consent: Where you have provided clear and explicit consent for us to process your personal data for specific purposes, such as signing up to receive newsletters or participating in surveys.
– Contractual Necessity: Where processing is necessary for the performance of a contract with you, such as processing your registration or delivering event services.
– Legal Obligation: Where processing is required to comply with applicable legal obligations.
– Legitimate Interests: Where processing is necessary for our legitimate interests in managing, operating, and improving our website and services, provided those interests are not overridden by your fundamental rights and freedoms.
5. Your Rights
As a data subject, you have the following rights under the GDPR, CCPA, and similar laws:
– Right of Access: You have the right to obtain confirmation whether your personal data is being processed and access to such data.
– Right to Rectification: You may request correction or update of inaccurate or incomplete personal data.
– Right to Erasure (“Right to be Forgotten”): You may request deletion of your personal data under certain circumstances.
– Right to Restriction of Processing: You may request that we limit processing of your personal data under certain conditions.
– Right to Data Portability: You may receive your personal data in a structured, commonly used, and machine-readable format and transmit it to another controller.
– Right to Object: You have the right to object to data processing carried out based on our legitimate interests or for direct marketing purposes.
– Right to Withdraw Consent: If data processing is based on your consent, you have the right to withdraw that consent at any time.
To exercise any of the above rights, please contact us at [email protected]. We may need to verify your identity before addressing your request.
6. Security Measures
World Childless Week takes the protection of personal data seriously and has implemented appropriate technical and organizational measures, including but not limited to:
– Data encryption during transmission (e.g., HTTPS/SSL)
– Access controls limiting data access to authorized personnel only
– Regular system audits and monitoring
– Routine data backups and recovery protocols
– Staff training on data protection and cybersecurity best practices
These measures are designed to protect your information from unauthorized access, disclosure, alteration, and destruction.
7. International Data Transfers
Where data transfers occur outside of the European Economic Area (EEA) or jurisdictions with equivalent data protection laws, we ensure such transfers are compliant via Standard Contractual Clauses, adequacy decisions, or other lawful mechanisms approved under GDPR and similar regulations.
8. Data Retention
We retain personal data only for as long as necessary for the purposes for which it was collected or to comply with legal, regulatory, or contractual obligations. Specific retention periods include:
– Usage Data: Retained for up to 24 months for analytics and diagnostic purposes
– Account Data: Retained for the lifespan of the user account and for 12 months thereafter
– Profile and Preference Data: Retained while relevant for service personalization and marketing activities
– Communication Data: Retained for 3 years for recordkeeping and customer support history
– Transaction Data: Retained for 7 years for accounting and legal compliance
– Consent Records: Retained as long as the consent remains active or until withdrawn
Upon expiration of retention periods, personal data is securely deleted or anonymized.
9. Cookie Policy
Our website uses cookies and similar technologies to improve user experience, provide essential site functionalities, support analytics, and optimize content delivery.
We categorize cookies as follows:
– Essential Cookies: Required for website functionality, including page navigation and secure access.
– Functional Cookies: Enable site features such as remembered preferences and login saving.
– Analytics Cookies: Collect anonymous data on how visitors interact with the site to help improve user experience.
– Performance Cookies: Allow us to monitor site performance and troubleshoot issues.
10. Cookie Management & Compliance
When you visit worldchildlessweek.com, you may be presented with a cookie consent banner as required under the GDPR and CCPA. You may manage your cookie preferences through this banner or adjust your browser settings to accept, reject, or delete cookies. Please note that disabling certain cookies may impact site performance and functionality.
You have the right to opt-out of the sale or sharing of your personal information under the CCPA, and may manage such preferences through our website or by contacting us at [email protected].
11. Children’s Privacy
Our website and services are not intended for or directed at children under the age of 13. We do not knowingly collect, use, or disclose personal data from individuals under 13 years of age. If we learn that we have inadvertently collected such information, we will take prompt steps to delete it. If you believe we have collected such information, please contact us at [email protected].
12. Policy Updates
This Privacy Policy is reviewed regularly and may be updated to reflect changes in our practices, services, or applicable regulations. Substantive changes to this policy will be communicated via our website or other appropriate means to ensure you remain informed. Continued use of worldchildlessweek.com constitutes your acceptance of the revised policy as it becomes effective.
13. Contact
If you have any questions, concerns, or requests relating to this Privacy Policy or our processing of your personal data, you may contact us at:
Email: [email protected]
Website: https://worldchildlessweek.com
We are committed to ensuring your data is processed lawfully, fairly, and transparently. Should you have any unresolved concerns, you also have the right to lodge a complaint with a supervisory authority in your jurisdiction.
World Childless Week remains fully committed to protecting your privacy and upholding data protection rights. If you have any privacy queries, do not hesitate to reach out to us.